Minutes

// MINUTES FROM JANUARY 13 MEETING  // 1. Olympic Kickoff Assembly ...................  Friday, January 29th, 9:00-10:00 am in the cafeteria 9:00 - 9:30 All first grades 9:30-10:00 All kindergartens Don Bigsby, an Olympic collector will present his collection to the kids. Don has collected pins, torches, etc. over the years. Agenda for the assembly is as follows: 1. Welcome by Mr. Lockwood 2. Olympic powerpoint presentation (designed by Kate Tymeson) 3. Don Bigsby Olympic Collection Presentation 4. Olympic Song sung by the kids Suggestion to have kids make hats or medals to wear to kick off assembly. Colleen will check with Dorthea 2. Invitation Diana will compose an invitation for families to attend the evening festivities. Invitation to be distributed on January 28 ½ page follow up distributed on February 4 Meg will put invitation/information about evening on SNN Meg will compose a “Save The Date” Flyer for immediate distribution. 3. Map of stations Rebecca volunteered to make the map. 4. Opening Ceremony Discuss at next meeting to have ceremony at the beginning or end of evening. 5. Stations o Photo Op station: Kevin McIlvan will take photos Mike Seinberg will take photos for Altamont Enterprise. o Face painting: Mike Seinberg will organize. Suggestion to use school acrylic paints for face painting. Colleen will check with Maureen for volunteers for painting. Suggestion to poster of choices, ie. snowflake, snowman, Olympic rings, etc. o Discussion of other stations at next meeting 6. Decorations for the evening Diana offered to make snowflakes Looking for flags from different countries to hang. Don will build a “winners podium” Olympic Flag in background? (Poster with Olympic rings?) ** NEXT MEETING  ** ** WEDNESDAY JANUARY 27 AT 7:30 AM IN THE LIBRARY  ****J ** Suggested Agenda: 1. Confirm time of opening ceremony; beginning or end of evening. 2. Station check off list for student athletes and families? Stickers? Stars? Stamps? 3. Building organization Parking Entrance? (Where to hand out maps/check off sheets?) 4. Organize volunteers List of stations in need of volunteers (Photo Op & Official Photographer) Assign volunteers 5. Materials needed Paints for face painting, etc.  Art supplies Others? 6. List of needs to Nick and custodial staff 7. Photo Op Station Snow falling? Photographer to take family picture with family camera “Official” photographer? 8. PR for evening 9. Other stuff? Invite classroom teachers to next meeting for informational discussion and their suggestions?
 * GUILDERLAND ELEMENTARY OLYMPICS 2010! **
 * Allan will open the evening with general information about the Olympics. He will also tie in the school theme “Stronger, Kinder, Smarter” to Olympic Motto
 * Olympic theme music
 * Have “athletes” take the pledge
 * Torch (low lights in room as torch enters) Rebecca offered to make the torch.
 * “Let the games begin”
 * Suggestion to have powerpoint going with lots of Olympic pictures looping as people enter cafeteria.